Legacy Apto: Deal Pipeline Overview

Apto has a robust pipeline that allows you to track a Property and its related Parties (eg, Companies and Contacts) through the stages of a deal. Apto defines these as four separate stages, whereby a deal and its information is “converted” from one stage to another.

The 4 Pipeline Stages:

1. Pitch AKA Pursuit AKA Proposal

This is the first stage of a deal, where a party is interested in the Property or Space. Here, the Broker is beginning to gather information and discuss with the Prospect. This is sometimes referred to as a Proposal or Pursuit.

Some of the benefits include:

  • The ability to track critical dates associated with a Proposal
  • Forecasting income based on Proposals for individuals, teams and the entire firm
  • Defined process workflows to help automate redundant tasks, communication, and events associated with a proposal
  • Won vs. Loss ratios

Pursuits: Video (2:02)

2. Listings

At this stage, the listing for our Property is active. This is sometimes referred to as an Assignment or Active Deal. 

Some of the benefits include:

  • The ability to track critical dates associated with a listing
    • Rep Agreement Expiration Date
    • The Tenant's need date (move in date)
  • Visibility into forecasted income - based on listings for individuals, teams and the entire firm
  • Defined process workflows to help automate redundant tasks, communication, and events associated with a listing
  • Generate Activity reports for team, management and client
  • Track showings
  • If Tenant's Needs are being tracked, the ability to match likely Tenants with available Spaces
  • Closed vs. Dead ratios

Listings: Video (2:25)

3. Project AKA In-contract AKA Pending Lease/Sale

Here, the deal has progressed along and an offer is on the table. The deal will soon be under contract or pending a closed lease or sale. This stage is sometimes referred to as Escrow or Pending Deal.

Some of the benefits include:

  • The ability to track milestones and display them on the milestone Gantt Chart
  • Visibility into forecasted income - based on projects for individuals, teams and the entire firm
  • Defined process workflows to help automate redundant tasks, communication, and events associated with projects
  • Tracking of all the parties involved in a project including but not limited to: Attorneys, Vendors, Lenders, Brokers, Tenants and Landlords

In Contract: Video (1:30)

4. Comp

This is the final stage of the pipeline, where the deal is a Closed Lease or Sale.

Some of the benefits include:

  • Visibility into income - based on completed deals for individuals, teams and the entire firm
  • Defined process workflows to help automate redundant tasks, communication, and events associated with a closed deal
  • Extrapolating market trends based on completed deals
  • Understanding what parties were involved in specific transactions

Closed Deal: Video (1:14)

 

 

Have more questions? Submit a request